How to work with annotations

OnTimeProof provides the possibility to work with annotation tools to mark up PDF documents. Annotations support lets you make revisions on screen right over your document using a set of annotation tools such as electronic sticky notes, pictures, boxes, attached files, colors and more that are tied to the PDF document and can be shared with other users.

Annotation tools are available in Adobe Acrobat 5.0 (not Acrobat Reader) and later versions. Please install this software first. Here is the link to a short video tour on Acrobat annotations tools: http://www.adobe.com/products/acrobat/movie_videotour02.html.

After you've received the e-mail about your job update you can start annotating it on the server.

Open the Jobs panel in your OTP system	Enter the number of your job and press the GO button
The window Job View opens with your job information. Click on the job's thumbnail to examine the job's PDF file	Click the Annotations button to start adding your comments to the job

The PDF file opens in Acrobat with the annotations toolbar. Array of annotations tools include colors, highlights, boxes of different shapes, notes, hand-drawn lines to emphasize the parts of the page that needs changes. Acrobat marks all your annotations with your login name and anybody can then view them in arbitrary order using full power of the Acrobat. All necessary guidelines about working with Adobe Acrobat annotations is available in the Acrobat Help files and from the web site http://www.adobe.com/products/acrobat/
pdfs/acrruserguide.pdf (open the document and go to Index/ Comment tools, Collaborating online, Comment preferences, Notes Tool).

When you've finished entering your comments to the job press the toolbar button Upload and Download Comments, and they will be saved together with your job.

To annotate the PDF file with your clear identity please define your name or pseudonim for that.


Open your Acrobat application and select the menu Edit / Preferences / General In the item Identity enter the desired information about yourself as shown in the picture.

In the item Comments Uncheck "Always Use identity for Author" as shown in the screenshot.
Save your settings.
Next time when you would annotate a job Acrobat will mark your notes with this information.